2010 CPJ4 Inc. Organizational Structure

Board of Directors

Pam Decker
Ken Fohringer
Lyn Gotwalt
Holly Johnson
Bernie Keisling
Pat Knobloch
Matt Lindenberg

Joe Mattivi
Gary Mayhew
Paul Mazza
Jeff Nucciarone
Jeremy Raichle
Nancy Silvis
Paul Silvis

Teresa Sparacino
Mark Theiss
Skip Webster
Bill Welch

Advisory Board

Jeff Brown
Eileen Christman
Bill Confer
Ernie Dabiero
Kevin Fagely
Deb Fohringer
Tony Ghaffari
Denise Gladd
Rita Graef
Diane Grimm
Peg Halleck
Phil Halleck
Dave Hege

Bob Howard
Bob Hudzik
Kristen Kewitt
Rod Kirsh
Clifford Lutz
Bob Martin
Bonnie Mayhew
Barb Meeker
Denny Myers
Stewart Neff
Cindy Nucciarone
Bradley Pike

Bill Plant
Tony Ricciardi
Rob Schmidt
Steve Shelow
Amy Sinclair
Rick Snyder
Dr. Graham Spanier
Francis Sparacino
Carrie Sprout
John Stitzinger
Val Updegrove
Rosetta Webster
Bob Williams

Organizational Structure

Downloadable PDF (80kb)

Executive Committee

• Responsible for success/failure of 4th Fest Event.
• Draft policies for Board vote.
• Meet with and provide guidance to Commitee Chairs.
• Provide financial oversight.
• Collect money day of Event.
• Minutes and agendas for Board Meetings.
• Approve and execute contracts.
• Monitor timelines; make corrections in organization as needed.
• Developing contingency plan(s).
• Responsible for ethics, integrity, vision and reputation of organization.
• Clarify roles (authority, duties and expectations)
• Show appreciation and gratitude to all those who volunteer.

Board of Directors

• Board members are expected to attend every meeting.
• Every Board member is expected to serve on a committee.
• A good leader always replaced themselves! Any Chair or Board member that steps down should have their replacement identified to ensure continuity in the organization.

Advisory Board

• Provide information
• Provide guidance
• Connect organization with key community individuals
• Passionate about families and celebrating our nation's birthday
• Ask questions
• Review timelines
• Solve problems
• Advise board
• Serves at request of board
• No meeting attendance requirements

Committee Chairman

• Serve as a member of the Board of Directors.
• Determine committee structure and enlist key individuals to accept accountability for completing organizational tasks.
• Good organizational and people skills, coach, teach, address conflict.
• Excellent problem solving and communication skills.
• High level of commitment and energy; team builder.
• Computer skills to prepare written reports and maintain databases.
• Strong ability to recruit volunteers and show appreciation for their efforts.
• Ability to delegate authority and follow-up on timelines and task commitments.
• Ability to provide role clarity and to reassign tasks when the volunteer skill set does not match the task at hand.
• Good team building and team participation skills to ensure cross communication and work between committees.
• Electronic reports sent to Board members in advance of Board meetings.
• Show appreciation and gratitude to all who volunteer

Fundraising

Committee Chair:Pat Knobloch
Assistant Chair:Joe Mattivi
Assistant Chair:Jeremy Raichle

• Large donors
• Small donors
• Donor contract administration
• Donor database maintenance
• V.I.P. packages
  - catering
  - parking
• B.J.C. ticket sales
• Presidential reception
• Donor appreciation (plaques/letters)

Marketing/Communications

Committee Chair:Skip Webster
Assistant Chair:Carrie Sprout
Assistant Chair:Bradley Pike

• Guest relations
• Donor media recognition
• Newspaper contract (CDT)
• Television contract (WJAC)
• Photography and videography
• Graphics (printed support for all events)
• Create signage for all committees
• Web site
• Event information booth
• Shirt design, ordering, and coordination
• Merchandising program

Pyrotechnics

Committee Chair:Gary Mayhew
Assistant Chair:Ken Fohringer
Assistant Chair:Matt Lindenberg

• Provide permit input
• Ensures compliance with all regulations
• Obtains pyrotechnic liability insurance
• Develops timetables for all groups
• Show Production Coordinator Music selection
• Field Coordinator: Field construction
• Supply Coordinator: Material logistics
• Safety Coordinator: Field security
• Post Show Coordinator: Inventory & disposition

Celebrations

Committee Chair:Nancy Silvis
Assistant Chair:Pam Decker
Assistant Chair:Rita Graef

• 4K Race
• Musical entertainment
• Children's activities and crafts
• Founders Mall
• Volunteer picnics
• Food vendors
• Pepsi products
• Free food booth
• Coordinate procurement of all tents and canopies

Operation/Support Services

Committee Chair:Mark Theiss
Assistant Chair:Jeff Nucciarone

• Police services
• Trash
• Sanitary facilities
• Parking
• Medical
• Fire
• Cleanup
• V.I.P. viewing
  - take tickets
  - seating
  - admission
• Permit input
• PSU liasion
• Obtains general liability insurance
• Coordinate volunteer meals

Finance

Treasurer:Teresa Sparacino
Assistant Treasurer:Holly Johnson

Secretary

 Lyn Gotwalt

Counsel

 Bob Martin